Managing and creating news on your intranet doesn't need to be hard if you can understand these seven features on SharePoint.
Understanding all of the features you can use to create news posts on SharePoint can be tough. Fortunately, there are only a few critical things you need to know to be able to create and manage news posts well. If you’re able to understand all of these you should be well on your way to leveling up your news game! Let’s get right into the seven features you should understand.
This one might seem obvious, but all pages use the feature "publishing" to provide two benefits to users who create pages (including news posts).
Understanding how this works is critical to your success in managing news. Below are the most important concepts you need to remember:
Coming soon: You will also be able to have a draft version of your page that's private to just a small group of users who are working on the content
Since pages make use of the version history, you can see who made changes to your page. What if you want to see what they changed? SharePoint provides a visual tool that allows for this and you should use it.
This feature allows you to create a news post and set a time in the future that it would be automatically published. This is great for when you have spent time creating content for an announcement, but don’t want to have to remember to publish the post at a specific time.
To use this feature the site owner first needs to enable it on the site pages library. Once you have it enabled, it's as simple as going to the details of the page and selecting the date and time you would like to publish the post.
Notes: Scheduling can’t be used on sub sites.
If you want to change the schedule, make sure to turn the schedule off and then back on again. Scheduling works with approvals (which we cover shortly).